TABLE OF CONTENTS	2
INTRODUCTION & SUMMARY OF SOME MAIN FINDINGS	5
RETENTION POLICIES	5
VOICEMAIL/EMAIL	5
RECORDS IMAGING	5
BAR CODING	6
RFID	6
OFFSITE STORAGE	6
WINNING COOPERATION FROM ATTORNEYS	7
DEPARTMENTAL ORGANIZATION	7
RATIO OF RECORDS PERSONNEL EMPLOYED TO TOTAL NUMBER OF LAWYERS EMPLOYED IN LAW FIRMS	7
THOMPSON HINE	8
BASIC DESCRIPTION OF THOMPSON HINE	8
RETENTION POLICIES	8
BUSINESS INTAKE AND RECORDS	9
RECORDS IMAGING	9
BAR CODING	9
RFID TECHNOLOGY	10
OFFSITE STORAGE	10
INTEGRATION OF EMAIL WITH OTHER RECORDS	10
ONSITE STORAGE	11
FUTURE INVESTMENTS	11
ADVICE FOR PEERS	11
DEWEY BALLANTINE	13
RECORDS STAFF	13
RETENTION POLICIES	13
ONSITE STORAGE	14
TRACKING RECORDS COSTS FOR BILLING PURPOSES	14
SWITCHING WAREHOUSE SUPPLIERS	15
DIGITIZATION OF RECORDS	16
CHANGES IN RECORDS DEPARTMENT WORK FLOW	16
ADVICE FOR PEERS	17
HOW TO  OUTSOURCE RECORDS MANAGEMENT	18
KAYE SCHOLER	19
RECORDS DEPARTMENT STAFFING	19
COMMUNICATING WITH THE LAWYERS	19
SPACE NEEDS OF THE RECORDS DEPARTMENT	21
DOCUMENT IMAGING STRATEGY	21
INTEGRATION OF IMAGED RECORDS WITH PAPER RECORDS IN THE INDEXING SYSTEM	22
DIRECT ATTORNEY ACCESS TO FILES	22
IMAGE PROCESSING WORK FLOW	23
TOTAL COST OF THE IMAGING PROJECT	23
OFFSITE STORAGE	24
RECORDS RETENTION POLICY	24
VOICEMAIL/EMAIL	25
KNOWLEDGE MANAGEMENT	25
RFID	25
DESCRIPTION OF KILPATRICK STOCKTON LLP	26
CENTRALIZATION POLICIES	26
RECORDS ROOM ORGANIZATION	26
ATLANTA STAFF SIZE AND COMPOSITION	27
IMAGING PRACTICES	29
RECORDS ROOM STAFF	30
OFFSITE RECORDS STORAGE	30
FILING SHELF SPACE, CABINETS AND SYSTEMS	30
MANAGING RECORDS IN OUTLYING OFFICES	31
USE OF BARCODING SOFTWARE	32
LIISTSERVS/BLOGS USED	32
REQUEST TRACKING	33
RECORDS DEPARTMENT BUDGET	33
POLICIES ON THE ELIMINATION OR RETENTION OF DOCUMENTS	33
ADVICE  FOR PEERS	34
THOMAS M COOLEY LAW SCHOOL	35
DESCRIPTION OF THE ELDERLAW CLINIC OF THE THOMAS M. COOLEY LAW SCHOOL	35
INFO SYSTEM	35
FILE RETENTION/ELIMINATION POLICIES	36
DATA STORAGE AND BACK UP	37
COSTS OF THE SYSTEM	37
ACCESS TO THE SYSTEM	37
BEYOND THE SECRETARIAL STAFF	37
ONLINE SYSTEM IS IDEAL FOR EDCUATIONAL NEEDS	38
COMPREHENSIVENESS OF THE ONLINE SYSTEM	38
TRAINING	39
BENEFITS	39
ADVICE	39
BLACKWELL SANDERS PEPER MARTIN LLP	41
RECORDS DEPARTMENT STAFF	41
SECURING ATTORNEY COOPERATION	42
EXCEPTIONS TO THE RULES: TRUSTS & ESTATES	43
RETENTION POLICIES	44
DOCUMENT IMAGING PRACTICES	45
PERCENTAGE OF THE FIRM’S RECORDS TO BE DIGITIZED	47
EMAIL INTEGRATION WITH RECORDS MANAGEMENT	47
VOICEMAIL INTEGRATION	48
OFFSITE SPACE	48
COSTS OF IMAGING	48
ADVICE FOR PEERS	49
THE ROLE OF THE NATIONAL ARCHIVES IN LEGAL RECORDS FOR THE FEDERAL GOVERNMENT	50
SETTING RETENTION POLICIES	51
RECORDS IMAGING	52
LONG TERM COSTS OF MAINTAINING INFORMATION IN ELECTROINC FORMATS	52
US COURT SYSTEM FOR THE DISTRICT COURTS	54
DIGITIZATION EFFORTS OF THE U.S. COURTS	54
ASSURING RETENTION	55
COST SAVINGS FROM DIGITIZATION	55
IMAGING OLD RECORDS	56
PDF AS THE PREFERRED VEHICLE	56
RECORD RETENTION POLICIES	56
PACE OF DIGITIZATION	57
PDF LOCKDOWN	57
PAPER RETENTION	57
FULBRIGHT & JAWARSKI	59
BASIC DESCRIPTION OF FULBRIGHT & JAWARSKI	59
LEGAL RISKS IN SLOPPY ELECTRONIC RECORDS RETENTION PRACTICES	59
PREVAILING PRACTICES OFTEN INEFFICIENT AND LEGALLY RISKY	60
FULBRIGHT & JAWARSKI RECORDS MANAGEMENT REGIME	61
ADVICE FOR PEERS	62
DARBY & DARBY	63
IMAGING CENTER	63
ONSITE STORAGE	63
OFFSITE STORAGE	63
BAR CODING and RFID	64
RETENTION POLICY	65
EMAIL ARCHIVING	65
KNOWLEDGE MANAGEMENT	65
COOPERATION FROM ATTORNEYS	65
PLANS FOR THE FUTURE	66
OTHER REPORTS FROM PRIMARY RESEARCH GROUP INC.	67

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